A structured schedule for following up and reminding authorities or organizations about Fetal Alcohol Spectrum Disorder (FASD) awareness initiatives can help maintain communication and keep the cause on their radar. Here’s a suggested timeline:
Initial Contact:
- Day 1: Initial Proposal or Contact
- Send the initial proposal or reach out to authorities/organizations with your request or proposal for FASD awareness initiatives.
Follow-Up:
- Day 7-10: First Follow-Up Email or Call
- Send a courteous follow-up email or make a phone call to inquire about their thoughts on the proposal. Express your enthusiasm for potential collaboration and offer any additional information they might need.
Reminder Before Event:
- Day 30-45: Reminder Before Planned Event
- If planning an event or specific initiative, send a reminder email or call to confirm their participation or involvement. Provide event details, logistics, or any updated information.
Pre-Event Check-In:
- Day 7-10 Before Event: Pre-Event Check-In
- Reach out to confirm their final arrangements or any specific requirements they might have before the event. Reiterate the importance of their involvement and express appreciation for their support.
Post-Event Follow-Up:
- Day 1-3 After Event: Post-Event Follow-Up
- Send a thank-you email or message acknowledging their participation and providing a summary of the event’s success, impact, or outcomes. Share photos or testimonials if available.
Ongoing Communication:
- Every 2-4 Weeks: Ongoing Updates
- Keep them informed about ongoing FASD awareness initiatives, relevant news, or progress updates. Share any new developments, upcoming events, or achievements related to the cause.
End-of-Year Summary:
- End of the Year: Annual Summary
- Compile an annual summary highlighting the achievements, impact, and collaborations related to FASD awareness initiatives throughout the year. Share this summary to showcase the collective efforts and thank them for their support.
Notes:
- Adjust the schedule based on the urgency or timeline of your initiatives.
- Personalize communication based on their preferences (emails, calls, in-person meetings).
- Respect their response time and avoid excessive follow-ups that might be seen as intrusive.
Adapting this schedule to suit the specific needs and responses of the authorities or organizations will help maintain a consistent and respectful line of communication regarding FASD awareness initiatives.
Red Shoes Rock 